10 Tips for Managing Time Effectively

  • You should never put off important things for later, no matter how difficult and unpleasant they may be.
  • Use the Eisenhower Matrix.
  • Identify the motivating consequences of achieving goals.

Many of us, especially in our student years, are faced with a catastrophic lack of time. This is quite understandable since when you are a student you have to do everything and even more in a very limited amount of time. Being a student and keeping up with studies, having fun and living is really very difficult. To do this, you definitely need to master time management. But again, it takes more than one hour to study it. Therefore, today we will talk about 6 time management tools that are simple to use and quickly implement. Half of them will help you focus on the main thing, and the other will help you spend more efficiently time at each of the three levels: within a year, a week, and one day.

When planning things, you should consider not only the “morning person” or “owl” but also the peak of productivity.

1. Record an Action Plan

Write down tasks and goals in a paper or electronic planner. This will help free your head and not worry that you have forgotten something. As a bonus, have a lot of fun crossing completed tasks off your list. This increases the motivation to complete the next task.

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3. Prioritize

The essence of the skill: first do what needs to be done first. In other words, you should never put off important things for later, no matter how difficult and unpleasant they may be. Remember, every such thing brings you closer to your goal, so make your feelings work for the result. Everyone, even the most successful people, is forced to do what they don’t always like. This is inevitable. You must depend on your values, not on fleeting impulses and desires. Moving towards a goal requires motivation and perseverance, so the goal itself should be a priority and important because you can’t fool yourself.

4. Use the Eisenhower Matrix

The Eisenhower Matrix is ​​a famous type of graph with two coordinate axes. The A-axis (horizontal) is the urgency factor, and the B-axis (vertical) is the importance factor. The four fields resulting from the intersection can be called “important urgent matters,” “important non-urgent matters,” “non-important urgent matters,” and “non-important non-urgent matters.” Distribute your to-do list according to these criteria, and start, of course, with the “important urgent” tasks, leaving the unimportant and non-urgent to the very end.

5. Consider your Biological Rhythm

When planning things, you should consider not only the “morning person” or “owl” but also the peak of productivity. It can be determined by observing your performance during the day. It would also be nice to find the right time for lunch, relaxation, and self-development.

If you want to achieve maximum results, all your goals, then it is not enough just to write down your goals or keep a diary.

6. Formulate Specific Goals

An important component of time management is goal setting. Apply the rule of “decomposition of goals”: set global tasks, divide them into more specific, local affairs, moving from general to particular. Instead of a blurry image, paint a clear picture. Develop a value system, take into account possible mistakes. Identify the motivating consequences of achieving goals.

7. Break Down Large Tasks into Sub-tasks.

Psychologically, it will be easier to implement them: when you are faced with a huge task, which you do not know how to approach, there is a great temptation to postpone it for later, and if instead, you see a set of small specific subtasks that you can take and perform, then start working is not so scary.

8. Use Scheduler Apps

It is convenient to schedule work in the calendar (Google Calendar) or task tracker (Trello). There you can assign tasks to the team, exchange files. The whole work plan is in plain sight: everyone knows who has what plans. For example, a team sees when a project manager has a meeting or calls a client, and it is better not to distract him/her.

9. Try Alba’s Method

One of the simplest and most intuitive time management tools for planning a working day.

In the evening:

  • Making a list of tasks
  • We prioritize
  • We calculate the time to complete each task and the total need for time
  • We reduce the total number to 60% of the whole day
  • We delegate everything that can be delegated to others
  • At the end of the day, we control the execution and postpone all outstanding to the next day

10. Analyze your Effectiveness

If you want to achieve maximum results, all your goals, then it is not enough just to write down your goals or keep a diary. It is important to analyze your activities, adjusting and directing your work and life in the direction you want. Only thoughtfulness and flexibility in business will allow you to achieve everything you can wish for.

Summing up

You have passed all the levels and now you know how to learn time management. When testing time management techniques, the key point is not to get overwhelmed by them. Planning and other time management tools can make life a lot easier if used correctly and in moderation. But when deadlines are burning, the team is in shock, the customer is hysterical, and you meditatively divide tasks according to the degree of importance, then the problem is not in time, but in you. It’s time to stop and change your strategy. We wish you the best of luck with your time management!

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