- Use technology to establish workplace guidelines.
- Use technology to remain compliant with safety policies in effect.
- Be sure to constantly monitor how things are going.
Many people are now starting to transition back to the workplace. In these changing times, using technology has become increasingly more important. Below are numerous tips and ways to use technology to transition back to work.
Use technology to establish workplace guidelines
Technology can be very important when it comes to establishing workplace policies. This includes things like use of meeting rooms or workstations, and implementing safety measures. Many meetings can be done virtually through video chat platforms in the same way they are being used from home. Getting every employee a nice pair of headphones and a high quality camera is a great way to move this initiative forward too. Using things like avatars, holograms, and online representations of yourself will be on the rise, according to experts.
Cutting down on the use of paper is also good, and this can be done by using digital signatures or pushing physical paperwork to online portals. The hands free approach will also extend to doors opening and even using an app to tell an elevator what floor you are trying to reach.
Use technology to remain compliant with safety policies in effect
There are a number of ways to be safe and up to the CDC’s standards in the workplace by using technology. It is important to make every necessary requirement plain and obvious with prominent displays. An office can install people-sensors, which sense people from overhead cameras. These sensors will report how many people are in the room at once and notify employees on when a room is safe to enter.
There are other tech tools that let people know when a space is available to use. FMS Systems presents an option in this space where there is a map view that shows when spaces are available for use. The system can be shown in one part of the building so employees can then reserve spaces that are free.
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Be sure to constantly monitor how things are going
This is a change for everyone. Being able to track the office’s progress by monitoring what is happening can be quite useful. A workplace can utilize a security badge system to see exactly who is in the building at any given time. FMS also offers tools to track real-time utilization of various spaces in the building with heat maps and a plethora of data. Some companies are even using facial recognition software or voice activation to distinguish if employees are present.
If someone gets COVID-19, it is important to find out exactly who they interacted with and where they went. There are ways to do this with technology. There are several companies who are working on mobile phone software to help track a person and who they’ve been in contact with. However, this depends on mobile phones and isn’t fully complete in most markets. The other way to track someone is through wearable technology. One company called Estimote uses its Bluetooth technology to create a product that warns one person when another is too close to them. This activity is put into a log and can be accessed in a full report.
Of course, the return to work will come with many adjustments and obstacles, and using technology to receive feedback is definitely necessary. This might include simple surveys about the modified workplace. There are a number of resources to create these surveys online. Even creating a simple office forum or ongoing chat room might also be another easy way to keep the dialogue moving forward.
Overall, these changes won’t just happen overnight. Any office manager will want to sit down before opening up the office again and implement these many changes. The key is not to rush into anything and form a strong and coherent plan for the return to work. The use of technology should be front and center in this plan.